Monthly Archives: December 2021

Should You Use Recycled Paper for Your Business Stationery?

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If your business requires the use of a lot of paper – for example, you regularly send paper invoices, receipts, or letters to your customers – you may have wondered whether it’s worth investing in recycled paper for your business stationery.

The short answer is yes! It’s time we all started thinking about our impact on the environment, and how small changes can make a big difference. We’ve all heard about the impact that natural resource overuse is having on our planet. These days, customers are explicitly looking to shop with businesses that are trying to reduce their impact on the environment.

There are many reasons to use recycled paper for your business stationery. Firstly, it is better for the environment because it reduces waste and saves trees. It also has many benefits that make it a worthwhile investment for any company, including being just as durable as normal paper and making your company more “green” in the eyes of consumers.

So, should you switch? In this blog post we will explore the benefits of using recycled paper and why you should use it for your business stationery.

What Is Recycled Paper?

Recycled paper is made by recycling old, used papers. This sounds like it would be a messy and difficult process but in reality it is actually quite simple.
First of all, waste paper is collected from the recycling bins of homes and businesses. When it arrives at the recycling plant, the paper is separated into different grades, including cardboard and different weights of paper. It’s then thoroughly washed, to remove things like glue and ink.

The washed paper is then fed through an industrial pulping machine that grinds everything up and mixes it with water, to create a slurry. At this stage, different materials can be added to the slurry depending on which type of paper product is being made.

Next, the paper slurry is spread into sheets using huge rollers. It’s then left to dry completely before it can be rolled up before being cut into the right size and shape.

The whole point of using recycled paper is that it uses much less energy and resources compared to the raw materials used for virgin paper. It also helps to reduce waste by collecting all the used paper products that would otherwise be thrown into landfill.

Why Is Recycled Paper Better for the Environment?

It makes sense to use recycled paper instead of new paper because it uses less energy and natural resources, which is better for the environment. Recycling just one tonne of old paper products saves, on average:

1) 7000 gallons of water
2) 4000 KW of energy
3) 17 trees
4) 380 gallons of oil
5) 3 cubic metres of landfill space

Let’s take a closer look at how much water, wood, energy, oil and space you can save by using recycled paper for your business stationery.

Recycled Paper Uses Less Water

The amount of water recycled paper uses during production is a lot less than new paper. This is because the manufacture of new paper requires huge amounts of water, including the use of tons of bleach during production.

This may not seem like it makes much difference, but when you think about the world’s population and how many things we need to produce then every little bit does count.
To create one tonne of recycled paper, around 35,000 fewer litres (approx. 7700 gallons) of water will be used in the process than it would take to produce the equivalent of virgin paper.

Recycled Paper Uses Less Energy

One of the most obvious benefits of recycled paper is that it uses much less energy. When you consider how much electricity a modern business will use, every little bit counts towards reducing our carbon footprint and saving more natural resources for future generations to enjoy.

On average, it takes around 31% less energy to create recycled paper vs virgin paper fibre. And an added bonus is that around 44% less greenhouse gases are emitted in the production of recycled paper.

Recycled Paper Uses Less Wood

Obviously, to produce brand new paper, you need to cut down trees. But this isn’t the case with recycled paper. The production of recycled paper only requires used materials, such as scrap paper, old documents and recycled newspaper.

In fact, it’s estimated that around 17 trees are saved for every tonne of paper made from 100% recycled content vs the same amount of virgin paper.
This means there are fewer forests being destroyed. Trees are one of the planet’s most valuable resources, so we should do our best to ensure they aren’t over-harvested.

Recycled Paper Uses Less Oil

The actual process of creating brand-new paper from wood is a lengthy one. It requires the use of a lot of heavy machinery at various different stages to cut down and transport trees, chop up the wood into useable lengths, and extract the cellulose fibres which will then be turned into paper pulp. And of course, all of this machinery and transport uses oil and other types of fuel.

Recycled paper doesn’t require anywhere near as much processing. This means there’s less oil used when recycled paper is printed, which makes it vastly more environmentally friendly. An average of 380 gallons of oil is spared when creating one tonne of recycled paper vs new paper. Oil is a valuable natural resource that’s already running low, so it’s vital to reduce our consumption of it in any way we can.

Recycled Paper Helps Reduce Waste

By creating recycled paper, we are also reducing the amount of paper rubbish that goes to landfill. Think about it – all those old paper products would just be thrown out if they weren’t recycled, and this does actually account for a lot more than most people realise!
Furthermore, the actual manufacture of paper creates waste that needs to be discarded. The manufacture of recycled paper results in 39% less solid waste and 53% less waste water than the production of brand new paper.

Is Recycled Paper Strong Enough for Business Stationery?

One thing people worry about when considering using recycled paper over normal printing is its durability and quality.
It’s true that paper recycling technology hasn’t always been the best, but it’s come a long way in the past few decades. Nowadays, good-quality recycled paper is virtually indistinguishable from normal paper. It’s exactly as strong and durable, and lasts just as long.

Our recycled paper is 100 gsm, so slightly thinner than our standard paper which is 120 gsm. However, this makes little difference. It’s perfect for business stationery like letterheads or envelopes. And, of course, your customers can recycle it again when they’re done with it!

Does Recycled Paper Look Different to Normal Paper?

The great thing about recycled paper is that, to the naked eye, you (and your customers) won’t be able to tell that it’s recycled. Recycled paper can come in both matte and gloss varieties, and looks and feels the same to normal paper.

If you held a non-recycled envelope next to a recycled one, you may be able to distinguish them – but if your customers aren’t looking for it, they won’t notice it. This means that no one will ever know your stationery came from recycled sources unless you want them to (for whatever reason).

Is Recycled Paper More Expensive Than Normal Paper?

Unfortunately, recycled paper does cost more to buy than normal paper. That’s because it’s more of a difficult, lengthy and costly process to make it, and it’s less abundant than new paper. On average, recycled paper costs about 25% more than normal printing paper.

But all in all, because paper is fairly cheap to begin with, recycled paper business stationery is still extremely affordable. It’s well worth it considering the environmental benefits, and the way that it will help your business stand out against your competitors.

Do Customers Prefer Businesses that Use Recycled Paper?

By using recycled paper instead of new pulp-made materials, you’re helping to reduce your carbon footprint. Customers are becoming more aware every day about how their choices can help or harm the environment – and this means they appreciate businesses that make green decisions by choosing recycled stationery over normal printing processes.

Many consumers are becoming wise to the impact that businesses, both large and small, are having on the world’s resources and energy use. By choosing recycled stationery you are making a strong statement about your business.

Customers who care about climate change will absolutely love working with a company that cares about the environment. Using recycled paper for letterheads or envelopes can be an excellent way of attracting new customers, as well as giving your established customer base a reason to continue shopping with you.

Where Can I Order Recycled Business Stationery?

At 123Print, we offer a variety of recycled paper letterheads and envelopes, perfect for any business or personal use. Head to our website to check out our huge range of recycled envelope and letterhead templates, to suit a wide range of styles, tastes and niches.

The recycled paper that we use is environmentally friendly and made of 100% recycled PCW (post-consumer waste). Its 100 gsm weight and professional quality is perfect for all of your business needs.

Simply use our easy editor to start customising your preferred envelope or letterhead template and add your personal details. We offer rapid 48-hour dispatch and a 100% satisfaction guarantee on all orders. Join our thousands of satisfied customers today at 123Print!

Product Packaging Tips for Small Businesses

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When thinking about how to market your product, its packaging shouldn’t be the last thing that you consider. Even if you’re selling an online-only digital product, packing design is still relevant.

For instance, in the days when computer stores sold boxed software on DVD/CD, they needed a well-designed box to sit on the shelf. While that is no longer a reality, people still remember the packaging. Browse through computer software advertisements on the Internet, and you’ll be surprised at how many feature ‘virtual’ product packaging.

The packaging that you use will say a lot about your company – it’s one of the first impressions that customers will create about your business. Your packaging is also a great opportunity to further spread your branding and even turn customers into repeat customers!

Keep reading to discover plenty of handy tips on how to make the most out of your product packaging as a small business.

Invest in Eco-Friendly Packaging

Going back even just five years, how many vegan products would you expect to see in an average supermarket? Certainly not many, and very expensive at that compared to their non-vegan counterparts. But now every food category has a vegan/vegetarian or health-conscious alternative.

Given that this sector is more environmentally conscious than the average and consumers seem willing to pay a little more, it’s fair to assume that general consumer attitude is trending towards the environment. In today’s environmentally conscious world, this is probably one of the most relevant product packaging design tips.

How to Make Your Packaging More Environmentally Friendly

Look carefully at the materials that you’re using. Most urban houses have recycling bins—make sure that most of the product’s packing is recyclable and prominently display a recycling logo on the packaging.

Show your company’s green credentials by using recycled materials in product packaging—it’s true to say that recycled materials tend not to look and feel as pristine as non-recycled. However, being able to print ‘Made from 100% recycled material’ on the packaging is a big plus point.

Don’t forget to use recycled paper for your paper mailings, too – otherwise eco-friendly packaging may come across as a token gesture or gimmick, rather than a sign that your business is serious about the environment. At 123Print, you can purchase both letterheads and envelopes made of 100% recycled paper.

Consider the Unboxing Experience

Over the past several years, the phenomenon of the ‘unboxing video’ has become popular on social media sites such as YouTube and TikTok. Simply put, they feature a customer unboxing a new product (opening it and taking it out of its packaging), and reviewing the experience.

You might wonder why anyone would sit through a video about unboxing a product, but they have become insanely popular. Steve Jobs at Apple revolutionised this experience, designing packaging with the same care and attention to detail lavished on the product itself. This approach sets and enhances the customer’s expectations for the product.

Now consumers, especially of high-end electronic devices and luxury cosmetic products, crave this experience. When choosing between different products, in the same category, many people search for unboxing videos on YouTube. A flattering unboxing review might make the difference when choosing between similar products.

Tips for Successful Unboxings

Here are some general tips to enhance your customers’ general unboxing experience.

1) Consider the cost of packaging. The material cost of packaging, especially high-end, can reach up to 10% of the total manufacturing cost. If your product is in a price-sensitive market, would this extra cost hurt your bottom line?
2) Know your customers. What is your target consumer’s attitude to the environment? To some, the cost of high-end packaging may seem an unnecessary expense and detract from the product.
3) Be creative. YouTube is a visual medium, so your packaging material should look good under lighting, not be too reflective and feature attractive colours with a well-designed logo and font.
4) Use easy-to-open packaging such as a cardboard box. The opening process should be smooth and easy – having to hack plastic packaging open with a pair of kitchen scissors isn’t very appealing.
5) Ensure the product is secure. You don’t want it falling from the packaging upon opening. If your product features multiple parts, use packing foam inside the box and make sure that each part is visible and secure. If your product is a foodstuff, package it in a resealable bag—it looks good, is easy to open and enhances the freshness of your product.

Imagine yourself as a YouTuber, unboxing your product: what comment would you make—if the experience feels good to you, then you’re on the right track.

Theme Your Packaging

The theme is an important element of packaging design. A product’s packaging may comprise multiple items, not just a single bag or a box. It’s good to employ a consistent design with each element.

Maybe you use matching colour schemes or design elements, such as tying packages with twine. Whatever it is, remember that people like the personal touch. If your product is presented in plain packaging, it’s unlikely that your customer would choose to feature it on their Instagram feed or other social media channel.

Your product, perhaps a manual coffee grinder, might come in a well-constructed, attractive box, but also include a matching bag for travel. These small touches of design flair make a difference when trying to stand out against the competition. This might not be so important in an online marketplace, such as Amazon, where advertisers focus on the product image, rather than packaging. However, for an online marketplace, such as Etsy, which focuses on artisan products, cute and thematic product packaging, helps products to stand out from the crowd.

Make Use of Seasons and Holidays

If your product is aimed at (or sold during) a particular holiday, design the packaging with that in mind—the obvious example is Christmas, with bold red, gold and green festive designs.

But it’s not only holidays that you should think about. There are seasonal products that would benefit from appropriate design. For instance, a consumer in a DIY store, looking for, say, a garden product, would subconsciously look for green packaging.

Use Clear and Attractive Language

If you’re lucky enough that a customer has picked up your product from the shelf, make sure that all the information they need to make the choice is included on the packaging.
For instance, if it’s a health food product, make sure that it includes details of its benefits.

Otherwise, the customer might put it back and choose another brand. If you’re selling clothing, you should have a clear label stating what materials it’s made from, and the percentage of the overall product.

Like all marketing, think like a customer. While your product packaging might include a detailed instruction leaflet inside, print enough instructions on the packaging to convince the customer that it’s what they need.

Is It Legal?

While the most important aspect of packaging design is to enhance the product’s desirability, you should always consider the legal aspect. Depending on product type, certain things that appear on the packaging, such as medicinal claims, may be legally restricted.

Also, make sure that any product claims that appear on the packaging are accurate and truthful. Lying to customers for the sake of selling more units isn’t a good look.

Encourage Brand Awareness and Recognition

While your company may have a varied product line, you always want people to know from whom they’re buying. Brand awareness requires a consistent design strategy across product lines.

For instance, consider supermarkets—they offer a range of products. There is never just one brand of soup or sunblock on the shelf and, of course, you want the consumer to pick up your product first, rather than the store’s own brand, or a competitor’s.

A consistent brand identity can help with this—something familiar in the packaging, perhaps a particular font or colour scheme to grab their attention and make them reflexively reach for your product first.

While your small business might not have the research budget of a national supermarket chain, it’s valuable, when planning product packaging, to put yourself in the mind of your customer. Think about what they might look for when searching for your type of product.

And of course, always prominently display your business’s logo and any taglines or slogans you may use on the outer packaging. That way, even if the customer doesn’t end up buying it, they’ll still be more likely to remember and recognise your brand in the future.

Include Extra Promotional Materials

In order to upsell to your customers, add some additional promotional material in the product packaging. For example, you might include a flyer with a special discount code for 10% off future purchases – this will encourage your customers to place another order.

You could also consider including a loyalty card inside the packaging, with one stamp already on it. People love to collect things, and loyalty stamps are no exception. The mere presence of a loyalty card will inspire them to shop with you again, and work towards the reward (whatever it may be).

Always make sure any promotional materials you include in your packaging are professionally designed and printed, to create the most favourable impression possible with your customers. 123Print carry a full range of professional-quality flyers, business cards and other promotional materials.

 

Our thousands of designs are fully customisable with your own wording and font choices, and will be shipped to you within 2 working days of your order. With our 100% satisfaction guarantee, you can have confidence in us to provide for all of your marketing needs.

How to Turn Customers into Repeat Customers: 7 Handy Tips

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If you’re a small business owner, you’ll know that it can be pretty tricky to turn customers into repeat customers – that is, to convince someone who’s bought your product or service to shop with you again.

There’s so much information out there on bringing in new customers and spreading brand awareness to your target market, but actually keeping customers is a different story altogether. When someone already knows of your brand, how do you keep their interest and prevent them from trying out a competitor?

In this article, we’ll discuss how to get repeat customers and share 7 easy and effective ways of improving your customer retention.

Why is Customer Retention so Important?

There are a slew of statistics related to the above question, but two facts aptly sum it up:

1) It’s cheaper for a business to keep a customer than it is to find a new one.
2) 80% of future profits will come from just 20% of past customers.

This means that over time, repeat customers bring more profit to your company than new ones. The decision about how much effort and money to invest in customer retention depends primarily on how established your business is, and your current sales volume.
If it’s a new business, then dedicate most of the marketing towards acquiring new customers. But even at this stage, you shouldn’t forget about customer retention! Don’t get to a point where new business has dried up, and you suddenly remember your past customers. You should apply customer retention policies throughout the life of your business.

How Do I Get Repeat Customers?

The answer to this question should be crystal clear: provide your customers with excellent and memorable products and services.
That may seem obvious, but if you don’t do the above correctly, you’ll never convince your past customers and clients to try your products and services again. They may, instead, be tempted to try out one of your direct competitors – whether out of curiosity, or because they can find a better price. Obviously, this isn’t what you want.

So, the most important rule to remember is to provide the best product and services that you can, and for as good a price as possible. Do not be tempted to prioritise savings and profits over quality. Get this right from the start and you stand a good chance to gain repeat customers.

Customer Retention Tips and Ideas

There are many great ideas for how to get repeat customers. Some, of course, will depend on the business type. For instance, if your business is a restaurant, offering early bird discounts to a customer will encourage them to visit again.

1. Loyalty Cards

Loyalty cards are a great way to encourage customers to buy again. For a coffee shop, try a simple business style loyalty card where the customer gets a free cup of coffee or complimentary pastry after buying six cups of coffee—simply stamp the card after every purchase. If the customer buys a coffee every morning, on the way to work, they’ll remember your shop.

Loyalty cards are suited to many types of retail businesses, including restaurants and general stores. As your business goes, you could even invest in digitally linked loyalty cards that reward the customer with redeemable loyalty points after each purchase. The sign-up process for such cards can also be an excellent marketing opportunity. Get your customer’s email address and use that to remind them of their point balance!

2. Provide Excellent Customer Service

Whatever your business is, you should always endeavour to make the customer service experience memorable. Not every sale will go smoothly. There are always things that can go wrong and your customer services should positively deal with these issues. Even if your company provides the very best product, a poor experience in returning a faulty item could make a customer drop your brand and choose another supplier.

Always respond quickly to your customer’s requests or questions. If they ask for a quotation, get it to them as quickly as possible. Don’t forget that your customer is likely to have asked your competitors for the same quotation. Respond quickly, with an attractive offer, and grab their business. Customers remember this kind of quick and efficient service. Perhaps next time, they’ll come to your business first.

3. Include Flyers offering Freebies and Discounts

This is a smart idea to ensure that customers who’ve shopped with you will have an incentive to buy again. When you ship (or hand the customer) their purchase, include in the package a customised flyer or postcard offering a discount or free gift with their next purchase. For example:

1) Free shipping
2) 10% off
3) Buy one, get one free
4) A free sample of a new product
5) A free gift with the next purchase, such as a personalised mug printed with your business logo (this also helps to keep your company in the forefront of their minds!)

For online purchases, provide a unique code that your customers can use when they check out. For in-store use, the customer will simply have to bring the flyer or postcard with them to show the staff at the till. You can also send promotional offers to previous customers via email, if you have their address.

4. Match the Competition

Customers often flip-flop between different suppliers, depending on who has the best offers or product line. So, to avoid this, it’s crucial that you keep a check on what your competitors are up to. Familiarise yourself with the products, services, and (above all) prices that your competition is offering, especially businesses with the same target market and operating in your region.

Encourage your past customers to come back to you by offering the same, or better, than your competitors. One great way of doing this is to advertise a “price match” service. If a potential customer comes to you with a cheaper quote from a different company, you’ll offer them the same price, or better.

5. Show Appreciation

These days, it’s easy to connect to customers via social media—but, sometimes, this misses the personal touch. It can seem empty and hollow, and people will be likely to scroll straight past your advert.

If you have your customer’s details, a much more effective way of showing your appreciation is to send them a thank-you on a compliment slip after they make a purchase. If your business is small enough or you have the resources, hand-writing the slip will make a world of difference and help your business seem more human. You can include this slip with their order, or send it to them a few weeks later, to remind them of your company and encourage them to shop with you again.

6. Offer Rewards for Referrals and Reviews

Repeat customers who are loyal to your brand are likely to be powerful brand ambassadors, promoting your business to their friends or associates. Take advantage of this by rewarding them for referrals. If your customer has a business with their own website, offer them a referral link that gives them a small finder’s fee, or product discount, for every referral link from their website.

Another powerful tactic is to ask a customer to complete a survey, either written or online. This works especially well with retail businesses, such as restaurants. As a reward for completing the survey, offer a discount or a free bottle of wine with their next meal. Not only do you get invaluable feedback, but the customer may also return to the restaurant and use the voucher. It’s a win-win situation.

7. Create Special Offers Tailored to the Customer

What makes special offers more effective and more likely to be taken advantage of? Tailoring them to each specific customer, rather than sending out a generic offer that some people may not be interested in.

For example, if you run a hotel and you noticed the customer paid for a round of golf in the hotel’s resort, send them a special offer for a free round of golf before the next holiday season. If the customer ordered a spa treatment, include a free couples massage. It’s this type of thoughtful offer that people remember.

For businesses that sell physical products, keep a record of your customer’s purchases and make special offers at an appropriate time. For instance, if your customer purchased a toner cartridge for their laser printer, send them a discount voucher after a couple of months. They’ll likely remember when the cartridge runs out and use your voucher to buy another.

Where Can I Order Great Quality Promotional Materials?

If you’re looking for professionally printed, high-quality business materials and promotional products, look no further than 123Print. We offer an amazing range of business stationery and products that can help your company retain customers, including (but not limited to):

1) Loyalty cards
2) Business cards
3) Flyers
4) Postcards
5) Vinyl magnets
6) Compliment slips
7) Promotional mugs

Everything is completely customisable, with the ability to add your logo and customise the colour scheme to your preferences. Before we print your order, we’ll show you a preview of what your product will look like.

We offer exceptionally fast shipping and a 100% satisfaction promise, meaning you’re guaranteed to be satisfied with the quality of our products. Try 123Print today for all of your business

How to Reschedule a Party: A Step-by-Step Guide

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The venue has been booked, the invitations sent out, and the food is being organised, but all of a sudden, you have to cancel the party. What a nightmare!

Whether it’s a kid’s birthday party, an anniversary party or a baby shower, one of the most challenging things to be faced with is having to postpone and rearrange a party or other celebration. Not only do you have to face the chaos of re-booking the party venue, catering, and everything else, but you also have to somehow communicate the new date to all of the guests -and hope that they don’t take umbrage to it.

Never fear, however: rescheduling a party doesn’t have to be a logistical nightmare, as long as you follow this simple step-by-step guide. We will take you through the process of cancelling and rearranging a party, and explain the etiquette of sending out new invitations with the revised date and venue information.

Why Might You Need to Reschedule a Party?

Nobody wants to have to rearrange a party, especially if it’s at the last minute and you’ve spent so long planning and organising it. However, there are many good reasons why you may have no choice but to postpone the celebration. For example:

1) Illness or injury
2) Family emergency or bereavement
3) Bad weather preventing you from accessing your party location, especially if you’re holding the celebration outdoors
4) Double bookings for the date of your party
5) Government guidelines coming into effect that prohibit large gatherings (due to COVID-19, for example)

No matter the reason, it is essential to keep your guests informed on the changes so that they can be prepared and not inconvenienced. In addition, it’s crucial to have a rescheduling plan in place just in case there are any changes to your party.
For this guide, we will go step by step on how to cancel and reschedule a party due to unforeseen circumstances.

How to Cancel and Reschedule a Party

While cancelling a party is never easy, sometimes it simply cannot be avoided. Factors to consider include: if the venue is double-booked on the new date, or there’s been a pandemic warning or bad weather warning, which might tip your decision over whether to reschedule or cancel the event.

From here, you should examine every possible option to avoid rescheduling if possible. For example: if the issue is bad weather, could you simply move the party to an indoor location, rather than moving the date of the party?
If there’s no way to avoid rescheduling the party, here are the steps you should follow.

Step 1 – Contact the Venue and Suppliers

The first step is to contact the party venue, as well as any and all suppliers you may have booked for your party, and let them know that you have to cancel. For example:

1) Caterers
2) Entertainers
3) Live music
4) Rental companies for decorations, chair covers, cutlery and crockery, etc
5) Cake baker

The sooner you contact everyone, the more likely it is that you won’t lose your deposit. Hopefully, they’ll let you reschedule the booking for a new date, without charging you any extra. Unfortunately, this may not be the case if you’re cancelling the party at very short notice. If you have a very good reason for rescheduling the party, though (such as a bereavement in the family) you may find that they’re more understanding.
Obviously, if you’re simply hosting the party at home and preparing all of your own decorations and food, this is a step that you won’t have to worry about. Phew!

Step 2 – Decide on the New Date

Once the venue and suppliers have been contacted, it’s now time to liaise with them all to find a new date that works. If you can’t find a date that works for every supplier, unfortunately you may have to prioritise some over others.

Don’t forget to speak to the most important party guests to make sure that the new date works for them. For example, if it’s a baby shower, speak to the pregnant person. You wouldn’t want to book a new date without checking with the VIP!

Try to choose a new date at least two weeks later than the original one so that your guests have sufficient time to rearrange their schedules and not be inconvenienced. Then, re-book the venue and suppliers as soon as possible.

Step 3 – Communicate with Your Guests

Once you’ve officially cancelled the party and re-booked it for a future date, it’s time to let all of your guests know.
Of course, the best and most formal way to do this is to send out a new party invitation with the revised date. However, if the original date of the party is coming up very soon, you may have to contact them using a quicker method first, to ensure that they don’t get the memo too late.

There are several ways of doing this:
1) Call each guest personally to tell them
2) Send out a mass text message
3) Send out a mass e-mail

Obviously, tailor this to your guests. For example, if you know that Aunt Susan never checks her e-mails, it would probably be best to call her.
If you’ve created a Facebook event or a website for the party, update it with the new date and time as well. However, your guests may not get a notification about this, so be sure to contact them personally to make sure they know.

Step 4 – Send Out New Party Invitations

Once you’ve let your guests know that the party date is going to be changed, you should send out a new party invitation to formally communicate the new date. This is especially important if you’re moving your party from one venue to another, or changing any other details about the party (such as the start time).

Choose a party invitation that matches your theme, and include the new date and time. Even if the party location hasn’t changed, include the venue on your new invitation anyway, otherwise your guests will all be calling you up to check that it’s still in the same place.

People may have planned around coming to your party on a specific day at a particular time in a specific place, so having this information included on the invitation is essential. In addition, this will allow your guests to rearrange their schedules or let you know if they can no longer attend.

How to Word a Rescheduled Party Invitation

So, when you’re informing your guests that you’ve had to reschedule your party, how do you actually word it? Here are some examples to help you find the perfect phrasing.

Party Rescheduling Email Example

If you’re informing your guests through email, it’s easiest to send a mass message to everyone, rather than contacting them all individually. For example:

Hi Everybody!
I hope this message finds you well. Unfortunately, I need to change the date of my party due to (insert reason or situation). The new date is on (insert new date) and will be held at (location) starting at 8:00. I apologize for the inconvenience and hope that you can still make it!
Regards,
Sam
However, if you’ve only got a few guests, you might want to personalise the email for each individual.
Dear __________,
I hope you’re well! I’m sorry to tell you that our party is being rescheduled due to (insert reason or situation). I’ve attached the new date below. Please let me know if you can still attend or if the new date doesn’t work for you.
I look forward to seeing you soon!
Regards,
Sam
Cc: (host’s contact info)
Attachment: New Date & Location of Party

Party Rescheduling Facebook Post Example

If your party has been mainly planned online (like in a Facebook group, for example), then you can communicate the new date and location of your party in the same way. Just be sure to tag whoever is hosting, so they receive notification of your post.

Hi Everybody!

I’m sorry to say that I need to change the date of my party due to (insert reason or situation). The new date is on (insert new date) and will be held at (new location) during the same time. I hope you’re all well and, again, apologize for this inconvenience!
Don’t forget to change the date of the Facebook event as well as creating a post in the group.

Rescheduled Party Invitation Wording

It’s vital that you send out a new party invitation as soon as possible with the amended details. The most important thing is to make it clear that this is a postponement notice, so that your guests pay attention to the new date. For example:

Jen’s baby shower
Has been rescheduled
For 20th April 2022
At one o’clock in the afternoon
We apologise for any inconvenience
Or alternatively, for a less formal feel:
Let’s try that again!
Due to unforeseen events, Jackson’s birthday party
Will now be held on:
20th April 2022
At 1pm
Thanks for understanding!

Where Can I Order Party Invitations?

When you reschedule a party, the most important thing to do is to ensure that your guests are all notified as soon as possible. You can send out invitations or tips announcements with the new date, time, and location of your party so that they’re aware of the changes. Whatever you do, don’t leave your guests in the dark!

At 123Print, we offer a huge range of party invitations suitable for any theme – from kid’s birthday parties to weddings, engagement parties and more. For example, this sweet owl design would be perfect for any baby shower.

Simply have a browse through our extensive selection of party invitation templates to find the perfect choice for you. Then, use our easy editor to add your details and alter the wording to your liking.

We’ll dispatch your order to you within 48 working hours, so you can send those all-important invitations out to your guests as soon as possible. And with our 100% satisfaction guarantee, you can rest in the knowledge that should anything go wrong, we’ll do whatever we can to make it right!