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How to Design and Word Invitations for a Work Party

Planning a work party is quite a bit different from planning a typical party, but it doesn’t have to be super complicated. Of course, the type of event, the formality level, and the mindset with which to approach it will differ, but that doesn’t mean you shouldn’t plan as thoroughly or think as creatively about your work party as any other social event.

The invitations you choose for your work party will help to create your guests’ first impressions of the event. So, they’re pretty important. They’re also your chance to spread the relevant details and get attendees excited about what will no doubt be a fun and memorable occasion.

This guide will talk you through how to design and word the perfect invitations for any work event, whether it’s a spooky Halloween bash, an employees’ Christmas ball, or simply a casual house party celebrating the completion of a big project.

Who to Invite to a Work Party

The first thing you need to figure out is who to invite. The proper answer here is pretty much everyone, but of course, that’s not practical or even possible in some cases. So how do you decide who makes the invite list? Here are some tips:

1) Consider the reason behind the party. Are you celebrating wrapping up a big project in your department? Then perhaps you should limit the list to team members only, or even the support staff for the department. If it’s a general party for the whole office, such as a Christmas party, it’s better to invite everyone that works there – even the cleaning staff!

2) How well do you know your co-workers? Nothing is more awkward than forced small talk at a party with people you barely know. If you don’t know your co-workers well enough to hold a conversation with them, inviting them is probably not the best idea.

3) Know your company’s work party policy. If there are any policies in place about parties and potlucks at your company, be sure to read those first. Follow their rules!

4) Beware of office politics. Are there people in the office that don’t get along? If so, you might consider inviting only one of them just to avoid an uncomfortable situation.

5) Will you allow plus ones? Some employees might like to bring their spouse along, if you have the budget and space for it. But remember that if some people get a plus one, everyone should – don’t pick and choose, or people will feel resentful.

If in doubt, simply extend an invitation to everybody in the workplace. It’s much better to invite people who’d rather not come (they’re free to decline, after all) than to miss people out and cause resentment or conflict.

Should You Use Paper Invitations for a Work Party?

Like any other party, you’ll need to send out invitations. However, one question that comes up in today’s digital world is whether you should use paper invitations, or simply invite guests via text or e-mail.

While texts and e-mails are free, we think paper invitations are still a much better choice for any party. Here’s why:

• It’s nicer to receive a paper invite. It shows someone cared enough to make an effort (and likely spent money on it). It also helps to get guests excited!
• Paper invites can be themed. If your work party is for Halloween, for example, you can choose a spooky-themed invitation to help set the tone for the occasion.
• Paper invitations are taken more seriously. A text may be disregarded whereas a paper invitation makes the party seem more “official”, and sets the expectation that you should RSVP.
• Paper invitations won’t be missed or lost. A digital invitation might get buried in a mountain of unopened emails, never to be seen again. The same can’t be said for paper invitations.

How to Design Work Party Invitations

Now that you’ve decided on paper invitations, it’s time to design them. Here are a few tips and considerations for designing the perfect invitations for your work party.

Keep it Professional

While this is a party, your workplace should still be reflected in the invitation. Avoid anything too crazy or wild, like inappropriate images. You don’t want to give your boss a heart attack when they open the invitation!

Think About Company Branding

While you don’t want to copy company branding exactly, do consider creating an invitation that is in keeping with the look and feel of your business. In addition, you can get some inspiration from your company’s website, corporate brochures, or logos if available.

Include Relevant Party Details

Don’t leave out any important information! What’s the date, time, and location? Who is hosting? Will employees be allowed to bring a plus one, or is it strictly staff only? Let people know what to wear (casual or dressy), whether you will be serving food, and if there’s anything they need to bring. Don’t forget to include contact details for the party’s organiser, and RSVP instructions (including a deadline if there is one).

Choose an Appropriate Template

There are thousands of party invitation templates available for you to choose from, in a wide range of designs and colours. Try to pick one that is appropriate for the occasion, so that your guests will know what to expect, and won’t arrive underdressed or overdressed. For a casual beach barbecue, a super-formal black and white invitation with cursive text may be overdoing it – but it would be perfect for an elegant ball.

Don’t Sound Desperate for a Crowd

You’ve planned this party, possibly for months in advance, and you want it to succeed. Just be sure to avoid any wording or statements that make it seem like you need the guests to come, lest they feel obligated to attend out of guilt. Instead, people should want to go because they will enjoy themselves and have fun. Sound too desperate for guests and you may end up pushing people away!

Don’t Clutter the Invitation

The invitation is your chance to invite people to the party, not an opportunity to explain all of the little details in full! Avoid making the invitation look too cluttered with information, otherwise people won’t be bothered to read it all. You can send out an e-mail to attendees nearer the time if there’s anything they need to know that wasn’t on the invite. Otherwise, people are free to contact you if they have any questions.

How to Word Work Party Invitations

Here are some phrasing options for wording your work party invitations. Of course, you’ll want to provide your own details and information, but these are intended as examples.

• Sample 1: Please join us on Friday, September 15th, from 7 pm to 9 pm for food and drinks to celebrate the end of summer! We will be in the conference room.
• Sample 2: Lisa Thomas cordially invites you to her backyard barbecue on Saturday, August 26th, from 12 pm to 4 pm.
• Sample 3: Lisa Thomas cordially invites you to celebrate her birthday at McLeary’s Restaurant on Saturday, September 9th, from 8 pm to 11 pm. Please meet us there!
• Sample 4: The London office cordially invites you to a potluck work party on Friday, July 21st, from 7 pm-9 pm. Please bring [type of dish] to share! For more details, please see Mr. Smith.
• Sample 5: The London office cordially invites you to a work party on Friday, July 21st, from 7 pm-9 pm. We’ll have food and drinks supplied. RSVP with your choice of beverage.

The most important thing is to include all the relevant details so that your attendees are fully prepared for the event. Beyond that, how you word it is largely up to you – but avoid sounding too casual and using slang terms. It is a work event, after all.

When to Hand Out Work Party Invitations

There’s no perfect answer here. It depends on the type of party, but generally, people hand out invitations at least two weeks before the date of the event. This gives everyone plenty of time to get back to you with any questions and confirm their attendance.

If it’s a catered event and you’ll need to know an exact head count, you may want to send your invites out earlier, so that you’ll receive the RSVP in plenty of time – as well as people’s food choices, if you’re giving them. Posting the invitations four to six weeks in advance is acceptable for these sorts of parties.

If the party is during office hours, it’s less important that you provide plenty of notice, as everyone will be present anyway. However, you may want to hand out invitations at least a week in advance so that people can mark their calendars for the event and dress accordingly – particularly if the party will extend beyond normal hours of operation.

Where Can I Order Personalised Work Party Invitations?

When planning a work party, your goal should be to create an atmosphere of fun and enjoyment, allowing your co-workers to let their hair down. You also want everyone invited to feel included and part of the group. Work parties are meant to be casual events that will help build camaraderie and strengthen workplace relationships.

Be sure to make the event special with a customised work party invitation from 123Print. We have a huge selection of work party invitation templates to choose from, available in both standard and large sizes, and all of which can be fully personalised. Here are a few of the great designs we have:

Twinkly Toast: This colourful red design features martini glasses in silhouette and is great for a party located at a local bar.

Solid Black: This basic black design is a fantastic multipurpose design for any work party. The white text on the black background is both elegant and understated.

Simply select the design that you like, customise it with your preferred wording and details, and we’ll print and dispatch your order within 48 working hours. With our 100% satisfaction guarantee and thousands of happy customers, you know your design is in safe hands.

Are Personalised Party Invitations Really Worth the Cost (and Why)?

Whether you’re planning a birthday party, an anniversary party, a baby shower or any other celebration, you want it to be an occasion worth remembering. Not only for the benefit of the person or people you’re celebrating, but also for your party guests!
After all, you’ve spent so much money and time planning the event – you want it to stick out in everyone’s minds for years to come.

When it comes to inviting said guests, you might be wondering whether it’s worth the cost to invest in personalised, custom-printed party invitations. Wouldn’t it be easier – and cheaper – simply to buy pre-printed invitations from a party supply shop, or even to send out a Facebook invitation?

As it turns out, personalised party invitations aren’t that expensive, and are quick and easy to design and order – but they can make a world of difference to your guests’ experience, and the overall vibe of the party!

So, without further ado, let’s discuss the ins and outs of personalised party invitations and why you might go the extra mile for a special event.

Why Choose Personalised Party Invitations?

There are many reasons why personalised party invitations are worth the cost.
Personalised Party Invitations Create a Great First Impression

Standard pre-printed party invitations are available from most UK high-street party supply and greeting card shops. Now, there’s nothing really wrong with these invitations – but they are generic, and, well, a bit boring.

How many hundreds of times have those designs been used? Perhaps, in the past, you’ve received the same design invitation for different people’s birthday parties. How did it make you feel about the party—were your expectations set at a high level, or did you expect a run-of-the-mill birthday celebration?

And what about receiving a Facebook or text-message party invitation? You probably felt as though the party wasn’t that big of a deal – maybe not even one worth RSVPing to.
Sending a personalised party invitation helps to create a great first impression of the event right from the get-go, and also lets your guests know that this party is going to be a big deal!

Personalised Party Invitations Save Time and Effort

One major advantage of personalised cards over shop-bought is that there is no requirement to write anything. With a personalised card, all relevant information, including venue address and party start time, can be printed on the invitation – whereas on a pre-printed invite, you have to write it all by hand. Not only is that extremely time-consuming, especially if you’re inviting lots of guests (hand cramp, anyone?) but it also doesn’t look very professional! And the same goes for texting (or calling) each and every invitee.

Although personalised party invitations cost a little more, the time saved more than makes up for it.

Personalised Party Invitations Help Build Excitement

If you’re planning a birthday party for your son who’s a huge fan of comic books and superhero movies, wouldn’t it be amazing to design a personalised superhero themed party invitation with bold, primary colours and comic-book style graphics? Then you can personalise it with his name, age, and party details.

If you were to receive that invitation, it would naturally set high expectations for the party and even inspire you to make a bigger effort to attend and buy an expensive present. It will also create excitement and a sense of anticipation for a party or event. People who would ordinarily avoid a party might be intrigued enough to come if they receive a special invitation.

While it’s more effort than just buying a bog-standard pack from a local shop, the upside is invaluable. Imagine how happy your partner will be when their best friends flock to their 50th birthday party, gifts in hand. The extra effort pays dividends and shows that you care.

What Type of Events Can Use a Personalised Party Invitation?

Through personalisation, you can create invitations for any purpose—perhaps you’re planning a summer barbeque or scavenger hunt for friends and family, and want to make it special, with a fancy personalised invitation. It’s great for setting the party’s tone and expectations.

There is no limit to the imagination that you can put into this type of invitation. Including the words RSVP elevates the feeling of the recipient—it feels like a party they should attend.

This could be any type of celebration or event that you could imagine. For example:

1) Retirement parties. Make an imaginative invitation, chronicling their work-life and show appreciation for the sacrifices they made in bringing you up.
2) Anniversary parties. If you’re planning to host a party on your parents’ 50th wedding anniversary, create a customised invitation in a golden colour scheme with a picture of them on their wedding day.
3) Birthday parties. Invite friends and family to your son or daughter’s 18th birthday celebration in style, with an invitation personalised with their name, party details and gift list.
4) Surprise parties. Plan a special surprise birthday celebration for your partner’s 40th birthday. For fun, include a baby picture, and add a personalised note reminding people not to spoil the surprise.
5) Baby showers. Pick an adorable baby-themed party invitation and instruct guests to dress up in pink or blue, according to their guess for the baby’s gender!

Don’t forget to include RSVP details on the invitation, so your guests know how to let you know they’re coming! This is particularly important if you’ll need a final head count before the big day.

Personalised Party Invitations for Themed Events

When it comes to themed parties, the options are almost endless. For example:

1) If you’re considering a Harry Potter-themed birthday or Halloween party, complete with Quidditch, butterbeer and broomsticks, remember to use the same themes in your party invitation.
2) For a Christmas party invitation, use Christmas themes, including bold red, green and white colours in your invitation.
3) Plan a murder mystery party and create a personalised invitation using a Raymond Chandler, film noir style, and spike the theme by writing RSVP in an ominous blood-red-style font.
4) Design a spooky invitation to a Halloween party with this Boneyard design.
5) Create a scavenger hunt invitation and design the card around the theme of the scavenger hunt and, for added spice, include the first cryptic clue.
6) Throw a special university graduation party for your son or daughter, inviting friends and family with a graduation themed invitation.
7) Invite friends and family to the first night of an amateur dramatics show, featuring themes and lyrics from the show on the invitation.

A themed and personalised party invitation will quickly let guests know what to expect and how to dress (or what sort of present to bring), and will get them excited for what’s to come!

How Can You Personalise a Party Invitation?

As mentioned above, the options for personalisation are extensive. For example, look at the huge variety of invitation templates and design options available from 123Print, a UK-based professional printing company.

Invitation Size

Two sizes are available, standard (A6) and large (A5).
The larger A5 size gives much more scope for design and personalisation. It’s ideal for invitations that you’ll need to fit a lot of text and details on. The smaller A6 size, commonly used for postcards, is more convenient for delivery. Which size you choose is completely up to you, but depends in part on your budget, as the larger size is slightly more expensive. (Worth it, though!)

Choice of Templates

Hundreds of default templates are available, covering a wide number of themes and occasions. Each design includes a thematic image with some default text. Every party invitation template can be fully customised using a flexible, completely free and easy-to-use design editor capable of modifying any aspect of the template, including the text content.

The editor can update text position, font type/style, size and colour. But if you want to save time and you’re happy to use a default design, all you need to do to get an amazing custom invitation is to add your party details, and you’re good to go!

Custom “Blank Slate” Design

Can’t find a party invitation design that’s quite right? If so, you can start with a completely blank template and upload custom artwork to the editor. If your design requirements are specific, employ a graphic designer and upload their content to the editor! It’s a more expensive option, but you’ll get an incredible looking invitation.
It’s also possible to upload pictures directly from a computer, Facebook feed or Instagram channel.

Reverse Side

Don’t forget that invitations have two sides, and they’re both worth taking advantage of! It’s possible to be just as creative with the reverse side as it is the front. Add extra party details such as the dress code – or why not add a picture of the birthday person?

Order Your Personalised Party Invitations Today with 123Print!

At 123Print, we’ve got over 100 years’ worth of experience printing professional-quality party invitations, thank you cards, business cards and a wealth of other stationery through our parent company, CCA occasions.

Have a browse today through our extensive selection of party invitations to find one that’s right for you – or start from scratch!

The party invitation editor is free to use—no payment is required until you’re happy with the design and ready to order. And you don’t need to do it all at once: if you create an account, you can save your design half-way through to work on at a later time. If the party is an annual event, you can even re-edit and print a new invitation for the next year.
With a 100% satisfaction guarantee, you’re bound to be pleased with your custom invitations – and so will your guests. Get started on planning your perfect party today with 123Print!

Small Business Spotlight

Small Business Spotlight – Le Massage

Here at 123Print UK we’re big fans of small business. You’re the backbone of our business and the backbone of our country. Because of this we’ve decided to dedicate part of our blog to you, giving you the chance to talk about your business and tell others how you got started and what makes you great…

Small Business Spotlight
Le Massage

This week in the 123Print UK small business spotlight is Le Massage, a business which had a less unusual start but one which I’m sure will be an inspiration to many people. Read on as we meet Ariana, the founder of the massage therapy practice, who talks us through what makes Le Massage such a fantastic small British business.

Ariana owner of Le Massage in front of a mirror

So Ariana, how did you get started with your business?

I was ready for the next stage in my career:  running my own business. Unlike the inspirational stories I read, or the people I knew, who happened to be arty, musical, sporty, or super techy, I was none of the above. I couldn’t think of any recyclable skills that I could found my business on. I knew I had to keep it simple, and capitalise on my strengths but it is not always easy to pull out of the bag what makes you unique and marketable at the same time. After a few eureka moments, and a lot of thinking out of the box, it became clear to me that my biggest asset was actually what I used to think of as my weakness: Fibromyalgia. How could I turn my chronic pain and chronic fatigue into a rewarding business venture?

My connections did not understand Fibromyalgia, a syndrome falling under the Chronic Exhaustive Conditions umbrella, such as ME and Chronic Fatigue. I found inspiration within myself. From my personal experience, massage helps with chronic exhaustive conditions. However, few massage therapists in the UK were familiar with the condition, while other specialist clinics advocating treatments for Fibromyalgia came at a price tag that was beyond my reach. My epiphany came in a roundabout way, but in essence, I decided to open a Massage Therapy practice for the treatment of Chronic Exhaustive Conditions. My niche market was obvious to me: I would target professionals and business people affected with chronic pain. My differentiators flew naturally, as they were close to my heart: availability, affordability, understanding, in convivial, non-clinical surroundings.

Wiki Definition: Fibromyalgia is characterised by chronic widespread pain and allodynia (a heightened and painful response to pressure).

What are some challenges you faced in starting and growing your business? 

I was short on time and resources. I was working full-time in an all consuming job. As a single mum, family commitments were huge, and – I was not a Massage Therapist!

My motivation to change my lifestyle and improve my well being were so powerful, that I embraced these many challenges. I retrained as a Massage Therapist by choosing an intensive course. It was tough but the intensity kept the pressure on and helped me focus on the end goal. Even before I passed (with a Distinction), I took the gamble to signing a lease on a therapy room in one of the most prestigious addresses in London. Once I was committed, there was no going back, and that pulled me through the last few weeks of arrowing revisions. The well-being business centre I set my sights on was simply too wonderful a space to miss. I loved the therapy room from the moment I walked in: it felt like it had my name on it.

Massage addresses the symptoms, but with chronic exhaustive conditions, it helps longer term if we can work on the underlying causes, and thus I embarked on qualifying as a well-being coach, with more massage courses in between. Choosing to take on further training presented more financial challenges. I invested my website budget into well-being coaching training instead.

By prioritising professional development over marketing, I was in the absurd situation of not having a website up and running by the time I opened my practice.

The next hurdle was to get my practice on the map and get clients through the door. Everyone likes a giveaway, and (nearly) everyone loves massage. I offered promotional massages to targeted champions who would recommend me. The challenge here was that it could be a double-edged sword, and many therapists would disapprove of giving massages for free. I am lucky enough that my skills can be demonstrated over one session. I had the confidence that my skills were the best recommendation for my service. I had experience in building client relationships in a non-salesy way, and so I opted for this route as it felt right for me.

I had a web page on the well-being business centre site where my therapy room is, but I needed a website of my own. In between massage appointments, I built my own website. As soon as my website was up and running, came the first recommendations through. My champions left reviews on the Testimonials page, but also as comments on the home page, which I hadn’t expected…

Ariana taking a massage

What has been the proudest moment for you in your growth as a business?

My business is still very new but I already have three milestones that spring to mind.
In chronological order:

  1. The wow factor of my therapy room as clients come in
  2. Communicating that my website was up and running
  3. Getting recognition through client Testimonials

La Massage Customer Review
What methods of online marketing have you found successful?

I am still exploring various channels of online marketing, to find the avenues that are right for me and my target audience. I created a Facebook page for Le Massage, and a Twitter account @FibroWellbeing.
My assumption is that Linkedin and Youtube will be a more natural fit, so that will be my next focus.
I have an advert in the online UK Fibromyalgia newsletter to target my niche market: chronic pain.
Many clients look online for reputable massage therapists. For this reason, I am registered with the CNHC (Complementary & Natural Healthcare Council), and the FHT (Federation of Holistic Therapists); featuring on the websites of governing and accrediting bodies demonstrates that I meet the professional standards backed up by the Government for my industry and that I am fully insured to practice.

I released an online press release to mark the launch of my practice, which loops in with my website, Facebook page and Twitter account. I am planning more newsroom campaigns to engage my clients through stories.
I have a promotional event in The Lanes of Mayfair, an online business directory. Here I am aiming at business through local businesses.

As a business in the making, I am sharing the journey real time with other new entrepreneurs. This is where I feel that most of the support and spotlight are needed. Watch this space as I report back to base on the success of my various campaigns in a few weeks time.


What other marketing materials do you use to promote your business?

I had some lovely business cards made on 123print. I spent a huge amount of time creating two different templates to target clients from different angles, one aimed a professionals, the other emphasizing chronic exhaustive conditions. I am running small batches of 50 cards to check effectiveness. I am constantly improving the design and content, and trialling new batches at networking events for example.

Once my branding and logo are ready, I will get leaflets and gift vouchers done as well in time for Christmas.

What advice would you give to someone looking to start their own business?

Ask for critical input, take feedback constructively, but do not let your spirits be dampened.
Don’t let yourself be held back. Surround yourself with positive people with entrepreneurial minds who will support and inspire you.

Both your motivation and your circumstances will shape your determination to start your business and this combination is unique to you.

My best advice would be to remember my three Fs “Fear of Failure is Futile”.


Here at 123Print UK, we also want to provide real, useful information from the mouths of people who’ve created great businesses and transfer that information to people who will one day want to make a great business themselves. If you want to star in our small business spotlight then please contact us via our Facebook Page or comment below and we’ll get in touch.

Imagine Index Business Cards

Small Business Spotlight – Imagine Index

Small Business Spotlight @ 123Print UK
Here at 123Print UK we’re big fans of small business. You’re the backbone of our business and the backbone of our country. Because of this we’ve decided to dedicate part of our blog to you, giving you the chance to talk about your business and tell others how you got started and what makes you great…

Imagine Index

Imagine Index
This week in the 123Print UK small business spotlight is Imagine Index, a North West start-up who offer high quality Wedding Videography and Photography. Read on as we meet Daniel, the man behind the unique and personal Videography, who talks us through what makes Imagine Index such a fantastic small British business.

So Daniel, how did you get started with your business?

Imagine Index was established early this year. The company was formed when two of us got together and suggested we put our skills gained at university to a good use. Three of the four members are all from a media background which really helps the business, we are all technically and creatively ready for anything that is thrown at us. What really helps Imagine Index is the strong bond the team have and being so local.

Wedding Video Edit

What are some challenges you faced in starting and growing your business?

Being a new start up business, we have come across many challenges. Perhaps the main challenge for Imagine Index was sourcing our first paid job, however with the team’s persistence; we overcame this problem by adapting our marketing approach. We now attend wedding fayres around the North West and meet Bride and Grooms to be, on a personal level. We have found this is the most effective way to get our name out there.

Imagine Index Team at a Wedding Fayre

What has been the proudest moment for you in your growth as a business?

Being Wedding Videographers means we get to meet a great range of people and businesses. Our proudest moment as a company was perhaps filming a wedding in Chorley at Astley Hall. The Bride and Groom were superb and we managed to truly work as a team and make a fantastic wedding video. The end result made the couple very emotional and this meant we had done our job properly. Reading the testimonial from the newlyweds truly meant a lot to us, and really motivated us for our next job.

“I highly recommend the wedding video service. The whole team were wonderful, so professional and caring throughout the whole day, from the service to the last dance. The end result was emotional ranging from tears to laughter and every moment was captured beautifully. It really does allow you to relive those special moments and I’m so thrilled. Thank You guys, you were brilliant.” – Mr & Mrs Milligan

(Milligan Wedding Highlights)

Various images from Imagine Index

What methods of online marketing have you found successful?

Social Media plays a huge part in Imagine Index. All Crew members are active on different social sites to truly spread the word of Imagine Index. I look after Twitter and post on Facebook a lot; we also have a wedding blog on Tumblr and take pictures for Instagram whilst we are doing our job. The explosion of social media has truly helped us to keep in contact with not only any clients we have but local business as well. We also have a website which holds all the information we have as a company and shows everyone exactly what we do and what we offer. The most successful method of online marketing for us, is the business hours on twitter, we interact with so many local business and it makes us feel like we are part of an online community.

Youtube also plays a huge part in our business as we can share videos with clients and businesses, it gives a real impression of what we do and what people can expect from us.

FacebookTwitter – WebsiteTumblrYoutube

What other marketing materials do you use to promote your business?

Whilst we are at the wedding fayres, we have a great amount of promotional material, both digital and physical. We actually bought our business cards from 123 print and many clients have commented on the quality of the cards, we are also very happy with them. We also use other physical forms of advertisements including flyers and posters. We also have a digital portfolio on an iPad to show potential clients exactly what we do and the high quality of videos they can expect from us.

Imagine Index Business Cards
What advice would you give to someone looking to start their own business?

Like I mentioned before, Imagine Index is still fairly new and we still have a long way to go. We would say go for it! It may feel like there are too many challenges to face and success may take its time. But it is important to remember with dedication and motivation you can really move your business forward. We feel social media is defiantly a way to get your business heard and known off and social media shouldn’t be ignored. Starting a business may feel like climbing up a mountain but if you are always moving and being productive, you will be slowly moving up the mountain and making your business more sustainable.

Just go for it and follow your dreams, being passionate about what you do really does make a world of difference in your business.